ASSESEMENT OF PUBLIC PROCUREMENT PLANNING & IMPLEMENTATION PRACTICES IN FEDERAL GOVERNMENT INSTITUTIONS

Abstract

The purpose of the study was to assess the practice of public procurement planning and Implementation (PPI) in federal government Institutions. The methodology used was both qualitative and quantitative methods, using descriptive techniques to discuss and interpret data. The study population was 120 staffs of PPDS of which the target population was 14 staffs working on procurement core process in PPDS and 9 from the selected government Institutions as the major users of central public procurement service which are selected by judgmental sampling technique . The Questionnaires, in-depth interview and document review were used to collect data. The techniques used to analyze data were, frequency and percentage using Microsoft excel. The finding reveals that limited capacity in conducting needs assessment, description of needs, and late submission of requirements, insufficient staffing of procurement unit in terms of number and skill required, limited quality training in planning and implementation activities , preparation of procurement document at each stage, lack of practice in announcement of annual procurement plan, limited capacity in contract management, and lack of using PP as management and monitoring tools, limited experience of using some procurement methods, submission of substandard requirement in terms of specification/TOR/SOW, limited interest to participate in open bidding by most suppliers/contractors and limited capacity of supplier to deliver as per contract and inadequate availability of foreign currency are among others. Based on the findings, following are major recommendations: procurement unit need to be staffed with qualified and trained personals, collaborate with knowledge center to improve skills and competencies of workforce, avail resource and facility to professionals, regularly provide quality training in all aspect, implement practice of conducting market survey and update market information and supplier list and apply oversight and control mechanism to support accountability throughout procurement cycle and create awareness and collaborate with key stakeholders at different level, enforce submission of requirement as per timeline of directive, and establish a mechanism to conduct periodic assessment and consistently the result of procurement planning, process and system.